Scarecrow Festival October 10 & 11, 2009
PLEASE READ ALL RULES, INITIAL TO SHOW THAT YOU HAVE READ AND UNDERSTAND RETURN INITIALED RULES AND APPLICATION
ELIGIBILITY _____ initial
Products carried by the Exhibitors must be high quality and original in concept, design, and execution. Entries are judged on quality, creativity, and originality.
Unacceptable items commercially manufactured items, imports or mass produced.
Exhibitors shall exhibit only work typified by the photos presented to the Society and in the category in which they were accepted. Final interpretation of commercial status will be made by the Society Rules Committee. ANYONE IN VIOLATION WILL BE ASKED TO LEAVE THE FESTIVAL WITHOUT REFUND OF ENTRY FEE.
EXHIBIT SPACE _____ initial
Arts and Crafts exhibit spaces measure 10 feet deep by 10 feet wide. No utilities are provided, No generators allowed. Electric hook-ups for food vendors only. Work and personal belongings, such as tables, chairs, and boxes, must be contained within assigned space.
Exhibitors are required to bring their own canopy or freestanding display that will withstand wind, rain, and crowds. Plastic coverings are important, as there is no shade and always a chance of rain. Display or canopy must not exceed the 10' X 10' space.
RULES _____ initial
Absolutely no pegs or nails can be driven into paved streets under any circumstances. Exhibitors must clean up their space at the end of the show Sunday. DO NOT LEAVE TRASH IN OR AROUND BOOTH AREA.
Exhibitors must show and be present during the complete show from 10:00 AM to 6:15 PM on Saturday and from 12:00 noon to 5:15 PM on Sunday, Do not break down prior to 5:00 PM on Sunday. Break down prior to 5:00 PM on Sunday will disqualify you from any future festivals.
THERE WILL BE NO PARKING ON THE STREETS BY ORDER OF THE COUNTY SHERIFF. VIOLATORS WILL NOT BE INVITED BACK. CHHS vendors must park in designated parking areas, NO PARKING IN EXHIBIT AREAS.
Pets are discouraged and MUST BE KENNELED IF BROUGHT.
Festival workers are all volunteers. Any disrespect shown to festival workers will cause you to be disqualified from future festivals.
ENTRY PROCEDURES _____ initial
New and Returning exhibitors shall submit this application, money order for booth fees of $210, payable to the Chappell Hill Historical Society, and 3 color photos of products. (No slides or Polaroid, No Product)
Mailing address is: Chappell Hill Historical Society
9220 Poplar St.
Chappell Hill, TX 77426
(979) 836 6033
Returning exhibitors are not guaranteed entry into the festival and are not guaranteed the same booth space if accepted. Every attempt is made to give returning exhibitors their previous space, but circumstances may arise to prevent this.
SELECTION / NOTIFICATION _____ initial
All applicants will be judged by members of the Vendor Selection Committee. Entries will not be considered if they do not comply with the rules of this application. Entries will be considered solely on the merits of work pictured in the photos sent with this application or for previous festivals. Please do not send samples of your work.
Participation in the Society’s last Festival in no way insures acceptance for this Festival. However, if accepted, vendors having participated in prior Festivals will be given preferential booth assignments. Because of the large number of applications processed, no conversation will be entered into regarding the decision of the committee.
Acceptance notification will be mailed as applications are judged and accepted. The booth fee and new photos will be returned to applicants who are not accepted at this time.
An accepted application is a commitment to show and NO BOOTH REFUNDS WILL BE MADE, NO EXCEPTIONS.
All vendors handling or selling food items must obtain a Health Certificate from the Washington County Health Department. phone 979 337 7216 OR (guidelines ) http://www.ci.brenham.tx.us/TFSE_Regs.pdf (application) http://www.ci.brenham.tx.us/TEMP_FSE_AppWeb.pdf
APPLICATION
(PLEASE RETURN APPLICATION WITH MONEY ORDER KEEP RULES FOR YOUR RECORDS)
Notification of acceptance will not be issued until all required information is received, including license plate number
Name ______________________________________________________________________________
Name of Business_____________________________________________________________________
Address_____________________________________________________________________________
City_________________________________________State__________________Zip_______________
Phone#______________________________________ Cell # ___________________________
E mail_______________________________________________________________________________
Sales Tax Permit #_____________________________________(Bring Certificate)
Are your bringing a self contained camper/RV? Yes No
Do you make your own product? Yes No Product price: low ______________________high
List ALL products or activities you offer only products listed are allowed to be displayed.
_____________________________________________________________________________________
_____________________________________________________________________________________
Mark which area you are applying for: ____Arts & Crafts ____Food Court ___Children's Court
Required Space: (Food & Children's Court Only): ________________ft. X ________________ft.
Insurance ALL FOOD & CHILDREN'S VENDORS MUST SEND A COPY OF LIABILITY INSURANCE
Check List: Have you enclosed: $210 MONEY ORDER per booth (made payable to CHHS), 3 color photos of product, and Application
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED
GENERAL RELEASE: The undersigned does hereby and forever discharge the Chappell Hill Historical Society of and from all manner of actions, suits, damages, claims, and demands whatsoever in law or equity, from any loss or damage to the undersigned's property while in the possession, supervision, or auspices of the Chappell Hill Historical Society, it's agents, representatives or employees.
By signing this form, applicant acknowledges reading all Rules and agrees to abide by all rules set forth in the application.
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Applicant's Signature
Office
CHHS Application Received:________________ Booth #____________________ NE W / RETURN
ONLY Fees Received:_____________________ Check #:_________________ BBF 2009 SCF